Description of Board Positions

President

  • Oversees all office positions and delegates tasks as needed.
  • Presides over all chapter meetings and prepares and distributes the meeting agenda.
  • Maintains external Chapter communications (National Office and Executive Director, Other XE Chapters, TCNJ, School of Engineering, Department of Civil Engineering).
  • Attends National Conference.
  • Completes required RSO yearly training and attends required RSO events and School of Engineering Student Leadership Meetings.
  • Liaises with Chapter Trustees and TCNJ XE Alumni Association.
  • Liaises with other TCNJ and School of Engineering student clubs.
  • Liaises with School of Engineering Dean’s Office.
  • Meets weekly with the Faculty Advisor to discuss current objectives and tasks.

Vice President

  • Assists the President as needed and performs, to the best of their ability, the duties of the President during their absence or inability.
  • Coordinates community service activities and outreach.
  • Mentors Candidates.
  • Prepares Newsletter once each semester before initiation ceremony. Distributes the Newsletter electronically to all Chapter members.
  • Prepares and distributes surveys including award nominations.
  • Attends School of Engineering Student Leadership Meetings.

Secretary

  • Maintains up-to-date contact information of all members of the Chapter.
  • Maintains a record of Alumni eligible for membership.
  • At the President’s request maintains internal Chapter communications (Student Members and Candidates).
  • Takes meeting minutes during every meeting.
  • Takes attendance counts for all chapter meetings and activities.
  • Makes sure activity logs are updated and organized.
  • Conducts all chapter administration tasks including email maintenance and Google drive maintenance.
  • Maintains Google calendar.
  • Prepares annual report.

Treasurer

  • Keeps an accurate and up to date balance spreadsheet.
  • Collects and maintains receipts for all expenses.
  • Communicates with the SFB (reimbursements and deposits).
  • Plans and coordinates fundraising activities.
  • Completes required RSO yearly training and attends required RSO events.

Marshall/Editor

  • Heads the initiation and award ceremonies (prepares list of tasks and charges for each initiation ceremony, assures that all items needed are accounted for and at hand during the ceremony, supervises the room setup, briefs all participants about their role in the ceremony).
  • Prepares initiation ceremony program.
  • Reserves space for club meetings and initiation ceremonies.
  • Plans social events.
  • Plans technical seminars and posts announcements in Engineering Updates.
  • Documents all events with photos and videos.
  • Provides Faculty Advisor with description and photos for Chapter website.
  • Manages Instagram, Roar, GroupMe and LinkedIn accounts, and makes appropriate posts.